To: Woodbury Park Homeowner's
Subject: Minutes of the December 10, 2002 General
For your information, attached are the Minutes for the
December 10, 2002 General Meeting.
Also, it was suggested that we poll the homeowners ahead of time about
what improvements that you would like or what you would suggest to change. Please fill out and return the attached form
to any one of the board members. If you
lose the form between now and the spring meeting, a handwritten note is
fine! The whole point is to get a
better idea of what the homeowners want for their subdivision in addition to
the maintenance as stated in the corporate by-laws.
Also, the Woodbury Park Homeowner's website is up and
running. The link is
Debby B. Jim
Russ F. Maryanne
Improvements for 2003 __________________________________________
Changes for 2003________________________________________________
Woodbury Park Association Homeowner's Meeting
Taylor Elementary School
December 10, 2002
Meeting called to order at 7:03 pm.
accept the minutes from the last meeting.
Motion seconded. Motion carried.
Destruction and Vandalism Prevention:
- Know your neighbors. Stay together, look out for each other.
- Be aware of who belongs in the
neighborhood and who does not (familiar faces).
- Make sure that you have
deadbolt on the front door.
- Burglars aren't usually
- For window locks, add a pin to
wood frame windows and a clamp for glass sliders. Add a toe clip lock for door.
- For doors, add a three-inch
screw to the lock plate. Don't do
this if you have sidelights.
- Test all smoke detectors.
- Have a fire ladder for the 2nd
- Have a fire escape plan and
practice it with your children.
- Make sure you have fire
extinguishers in your home. The
best place is by the door you are going to run out. Six out of ten fires start in the
- The single, most effective
preventative measure is to install a recognized name brand alarm system.
- Annual election of Board
Members was not in the agenda distributed with the meeting notice.
- Motion to re-send out the
notice for nominations and have a second meeting. Motion seconded. Motion denied.
- Motion to vote at the next
(Spring) meeting with the nominations/voting on the meeting notice. Motion seconded. Motion carried.
- Motion to extend terms for
Debby B. and Russ F. until the next meeting. Motion seconded. Motion carried.
Board of Directors Responsibilities:
- Woodbury Park Association
Board of Directors responsibilities were reviewed. The entire document is attached.
- Maintenance Committee
Volunteers (a hardy thank-you)
- Pat S.
- Kim S.
- Daniel Z.
- Henry Z.
- Two volunteers to weed once a
week from May to October in exchange for letter about community service
- Sub-committee created
"Beautification of Front Entrance" Committee. Cindy K., Thelma N., Barb
W., and Sue N. to propose additions to the main entrance to
enhance the beauty while reducing the required maintenance, especially on
the sides where there is no weed cover, natural or otherwise.
- 2002 expenses were reviewed
with year-end cash balance.
Expenses since resident takeover by year were reviewed. The 2003 expenses were forecasted based
on prior years expense levels.
- Motion to accept the treasury
report. Motion seconded. Motion carried.
- Motion to hire a company to
audit the homeowner's books.
Motion seconded. Motion
- As in the past, any large or
non-recurring items will be presented at the General Meeting.
- Sonja reported on the upcoming
opening of the Livonia Community Recreation Center.
- Debby reported on that the
Woodbury Park directory is in progress, but only about 25% of the
subdivision has turned in their information. If you have not filled out the form, please do so and return
to Debby B. or Michelle P.
The form is attached.
Motion to close meeting.
Motion seconded. Motion carried.
Woodbury Park Association
Board of Directors Responsibilities
Operate the Woodbury Park Association non-profit Corporation
as provided for in the “Declaration of Restrictions”. The corporation was
formed for the efficient preservation of the values and amenities in the
sub-division and to own, maintain, preserve and administer the Common Area and
other areas, and landscaping, and to collect and disburse the assessments and
to promote the recreation, health, safety and welfare of the residents.
Purpose of Assessments levied by the Association shall be
used exclusively to promote the recreation, health, safety and welfare of the
residents and in particular for watering, cutting, and maintaining the berm,
any landscaping, facilities or amenities constructed thereon or used therein,
landscaped traffic islands located within the subdivision streets, entrance
monuments, entrance monument lighting, signs, for the payment of water and
electric bills and maintenance of trees, shrubs and grass.
The “Declaration of Restrictions” provides for an
Architectural Review Committee. No improvement shall be erected, placed,
installed, constructed, reconstructed or maintained on any lot, nor shall any
exterior appearance of any improvement, or any change in landscaping, be made
until plans and specifications showing the kind, size, shape, height, colors,
materials, topography and location of each improvement on the lot shall have
been submitted to and approved in writing by the Committee.
The five (5) Board of Directors, hold two year terms
staggered for continuity by splitting the 5 into 2 and 3. The operating
responsibilities of the members are to be agreed to by the Board members. For
reporting purposes, board members will appoint a President, Vice President,
Treasurer, Secretary, and a member at large.
- Spring Clean up.
Contact in early March to get on list for April.
- Walk thru commons
areas to make list of jobs to be done.
- Weekly cutting
includes from top of berm to street. Instruct crew to stay off of Mike
V.'s berm area. String trimming on all areas.
- Sidewalks are edged
approximately once every 3-4 weeks.
- Weeding requires
special request. You may need to follow up.
- You should ask for
copy of proof of Worker's Comp. Insurance Certificate each year. Current
Contact (pending new bid for job).
4 Seasons Maintenance -Mike K. (Owner)
Cell Phone: (248) 240-9541
Office: (313) 534-8030
Home: (313) 794-6985
Fertilization and Shrub and Tree Maintenance:
- Sign annual
contract for services (4 applications fertilizer for the lawn). Need to
determine annual services for the shrubs and trees.
- Board needs to
decide if it will require other services such as lime application, grub
control and core aeration.
- Need to remind
Tru-Green that they must post flags all along the berm and blvd. After
application of chemicals.
Tru-Green Chemlawn -Heath S. (734) 525-5200
- Davey Tree
Services. June K. (734) 459-8690
- Every three to five
years trim shrubs and trees.
- Replace shrubs and
trees as required.
- Fertilizer shrubs
and trees as needed to prevent loss.
- There are 4 islands
that need weeding and shrub and tree maintenance.
1. Contact 4 Seasons (see lawn
- Livonia Public Services
-Snow Removal. Bob B. or Z. (734) 466-2655
- Salting intersections when
- New ordinance will require
snow removal from sidewalk in front of berm.
1. Need to Contact Sun Landscaping in late
February or early March to make sure
she orders flowers for the subdivision.
2. Contract provides for both entrances.
3. Contract provides for fertilizing, planting,
weeding and fall clean-up.
Sharon K. (734) 421-4566 or (313) 563-5704
- Start up each year -Call
after water meter is installed by city. Need to make sure it is running
before flowers are planted.
- Contact city in early March
to get on the installation list. Must be done each year.
- Have system blown out in the
fall after water meter is removed.
- Maintenance and updates as
City of Livonia Public Works -Water & Sewer
(734) 466-2650 ext. 1
Account # 050120500
Mailing address: 37397 Kingsburn
lighting at the North and South Entrances.
Entrance lighting was installed in Oct. 2000.
North lighting has been
installed for about 6 years. J. W. Shaw Electric, the contractor that installed
the South Lighting suggested lamp replacement and power outlet for holiday
lighting at the North Entrance.
J. W. Shaw, 39326 Allen Ave., Livonia, MI 48154-4775; Tel: 734 542-4907.
fence at North Entrance.
was power washed and painted October 2000.
E., 36846 Curtis, Livonia, MI 48152; Phone: 248 426-0070.
larger sign at main entrance.
signs at the south entrance.
consists of replacing the Woodbury Park logos and cleaning the stone.
Mail box Maintenance
should be done every two to three years depending on weather.
could run $20 to $40 per mailbox.
consists of caulking, straightening, painting, and a new handle.
$30 per box the cost is $3,420.
COMMUNICATIONS AND ARCHITECTURAL COMMITTEE
of three (3) members. One must be a Board Member.
Attorney has been retained to assist the Board.
the duties outlined in Declaration of Restrictions.
restrictions to members and monitor violations.
are the responsibility of the Board.
on Association issues (2 to 4 times per year).
General Association Meetings (Spring and Fall):
Flyers 3-4 weeks prior to meeting.
reminder signs at entrances a few days prior.
to reserve meeting location 5-6 weeks prior to meeting (Taylor School).
Meeting Minutes to all members.
a file on all General and Board meeting minutes.
Annual Dues Collection:
out letters in late January or early February for collection by late
February or early March.
up letters (reminder) 3-4 weeks after due date.
up calls 2-3 weeks after reminder letter.
existing liens and issue new ones if necessary.
City of Livonia Communications:
establish continual contract with Livonia Maintenance to keep utility
trucks of the lawn or make sure that they repair the lawn and sprinklers.
Also to have Livonia Maintenance clean the front of the “Wet Lands”.
to the Police to patrol for speeders and other.
a contact in the Community Relations Department.
Picnic (in any year that it might take place):
- Need to reserve picnic area
(shelter) in February when city makes them available for reservation.
- Need to add the City of
Livonia as an "additionally insured" for the day of the picnic -
contact insurance company for certificate. No charge.
- Need to get Liquor permit
from Livonia Police.
Livonia Parks & Recreation: Ron R. or Ruth
Ivanhoe-Huntley Homeowners Association Info: Carol W.
L. Finlan Insurance: Sue W. (Commercial Accounts) (734) 453-6000
Issues (lawn jobs): Sgt. Tim M. (734) 466-2324
Workshop: Pamela & John B. ofc: (248) 477-4949 Cell: (248) 921-9449
City of Livonia Website: www.ci.livonia.mi.us
Keep records of all transactions:
checks and where necessary get another Board members okay.
supporting documentation for all transactions.
system is Quick Books Pro.
annual IRS tax reporting and Michigan non-profit Corporation forms.
Maintain Bank records and contact:
deposits and reconcile bank statements.
Bank is Standard Federal Savings located on the north side of six (6) mile
checking and savings accounts.
Maintain members records:
a current listing of names and addresses.
keeping system is Microsoft Access.
information to Title Companies when homes are sold.
Maintain Post Office Box:
box is located at the Greenmead Station.
number is 530872.
Woodbury Park Association, P.O. Box 530872, Livonia, MI 48153-0872.
insurance is with C. L. Finlan & Son Inc. 481 S. Main St., Plymouth,
is for Commercial General Liability and Commercial Inland Marine. Covers
general liability, Directors and Officer coverage, and Sign insurance.
Woodbury Park Homeowner's Directory
Woodbury Park Homeowner:
Hi! Our names are
Michelle P. and Debby B. Michelle lives on Kingsburn Drive and Debby lives on Curtis Drive
in your subdivision. We are trying to
create a Woodbury Park Directory for our homeowners. We envision a small, not necessarily to scale, map with the house
address labeled and an alphabetical listing of our homeowners with their
addresses, phone numbers, and e-mails.
We also have a grandiose idea that Debby read about in a
magazine on bringing a neighborhood closer together to feel like a
community. The article suggested
creating a neighborhood directory as mentioned above. The article also suggested a neighborhood website. A final suggestion was to have gatherings at
people's houses a few times a year. The
three examples that we have are (a) a summer lemonade social, (b) a Christmas cookie
feast, and (c) a country fair in someone's backyard with 3-legged races and a
pie-eating contest. The idea is not to
burden the host and hostess, but that it is mostly a bring-your-own type
gathering. Would you be interested in
something like that? Do you have any
other suggestions? In the past, Debby
has participated in a cookie feast. The
entire neighborhood gathered in someone's garage and had cookies and hot cider
(spiking optional). Then we all trekked
off to a cut your own tree farm and cut down Christmas trees and brought them
home. Those with large pick-up trucks
helped out those with small sedans!
We have attached a questionnaire to make it easier for us
to compile the book. Please fill it out
and return it to the addresses below. We
look forward to hearing from you!!
Debby B. Michelle
Park Homeowner's Information (please print)
_______________________ First Name(s):
I want to be included in the
I do not want to be included in the neighborhood directory
am interested in organizing/attending a neighborhood activity at my house or
another Woodbury Park Homeowner's house
I am not interested in
organizing/attending a neighborhood activity at my house or another Woodbury
Park Homeowner's house
information that you may want to give:
Examples: my daughter/son baby-sits, hobbies,