Woodbury Park Association Homeowner’s Annual Meeting

Held Virtually December 6, 2023

The Annual Meeting was called to order at 7:33 pm with 18 households represented. (Highest attendance on record) This constituted a required quorum for any required actions through majority vote at the Annual Meeting. The meeting was held using Microsoft Teams with Jim Giordano as the organizer.

Jim Giordano opened the meeting welcoming the attendees and introducing the officers of the board: Jim Giordano (President), Rick Niesyto (Treasurer) and Larry Klemczak (Vice President).

The first order of business was to review the minutes of the 2022 HOA meeting. A motion to accept the 2022 minutes was made and unanimously adopted.

The 2023 accomplishments were highlighted including: recognition that annual dues have been received from all households in the subdivision, replacement of large spruce tree at the north entrance (damaged in a wind storm), on-going mailbox and lighting maintenance, sprinkler repair which was extensive at the South entrance due to construction activity, the outsourcing of accounting and collection and bill payment activity to a third party accounting firm, the elimination of core aeration on the front berm as a cost savings measure and other contracts as required.

Reminder: the Woodbury Park HOA has a new PO Box for all correspondence including dues payments. The new PO Box is:

Woodbury Park Association

PO Box 183782

Shelby Twp MI 48318

Rick Niesyto presented and reviewed the Financial Reports with the highlights shown below.

Financial Report –.

o 2023 Profit & Loss Statement as of November 30, 2023

§ $28,500 membership dues were recorded.

§ There are no delinquent households for dues collection

§ Actual expenses totaled $20,100.

o Balance Sheet as of December 9, 2023:

• $10,763.24 in checking
• $22,837.10 in savings

o The detailed 2023 Budget which included expenses of $28,500 was presented and discussed.

o Dues remain at $250.00 per year.

After the financial reports were reviewed and discussed, there was unanimous consent to approve the financial statements, including the 2024 Annual Budget.

General Comments/Discussions

There was an extended discussion regarding exterior appearance and approved building materials policies as outlined in the deed restrictions and HOA bylaws. Vinyl and other composite materials are permissible as they are not expressly prohibited by the deed restrictions. Jim Giordano conducted extensive research on the latest materials available on the market, finding that many of these latest generation materials are as good and, in some cases, better than previously required wood, wood composite and hardy board products.

It was agreed that board will publish the standards for minimum requirements in vinyl products (thickness and quality need to be at premium levels) and we investigate the possibility of an amendment to the bylaws which would include these standards and possibly a standard color pallet.

It was further noted that, as outlined in the deed restrictions, all exterior renovations, structure modifications, and new structures MUST be reviewed and pre-approved by the HOA architectural committee before work can commence. Free standing or attached storage structures (i.e. sheds etc.) are only permissible in the form of a bath house used exclusively for dwellings that have a pool in the yard. Additionally, the deed restrictions require that only in-ground pools that are appropriately fenced in are permitted in the subdivision.

The Board is currently the acting Architectural Committee, we would love to have a few volunteers from the subdivision to staff this committee. Subsequent to the annual meeting, three homeowners have stepped forward to be part of the Architectural Committee: Jim Baringhaus – Chair, Stefanie Borysiak, and Adam Larimer.

There was a discussion related to the on-going Livonia childcare facility construction south of the subdivision. A question was raised as to whether the walking path would be replaced as part of the project. In addition, the construction traffic has caused significant potholes in the road around the south entrance. Finally, there is concern regarding the traffic congestion and the speed of the drivers in and around that area. The board will investigate these items with the city.

The terms of all board members were set to expire at the end of this year. Therefore, as required by the bylaws, it was necessary to conduct an election for the next term for all board positions. A request for new candidate nominations was made at the meeting. The current board members were nominated unopposed for the new term. The motion to re-elect the current board for a new term was carried.

Notices for dues payment will be sent at the end of January with a payment date of February 29, 2024.

The use of the virtual meeting format was again well received and has resulted in a larger attendance. This format for the annual meetings will be continued.

There being no further business to discuss, the Annual Meeting was adjourned at 8:45 pm.

Woodbury Park Homeowners Association

Board of Directors